Job Opportunity at Diageo, Personal Assistant

Personal Assistant  

Ambition. Curiosity. Passion. A willingness to do what it takes to succeed and exceed expectations. This is the kind of talent we are searching for.



You will provide support to the Managing Director (MD) in the day to day management of their business, this encompasses both administrative and organizational tasks. In addition overseeing the main reception and coordination of all travel & hotel accommodation related requests.

Key Accountabilities

Office Management

Co-ordinating information and business flows as necessary.

Arrangement, coordination and management of the MD’s office facilities

Organization

Manage accessibility to MD’s complex diary – set up relevant arrangements (e.g. meeting room, notifications, bookings, material, etc.).

Organize and arrange travel itineraries of MD’s, local and overseas, coordinating with counterparts in other locations.

Organize conferences, workshops and events at both a Domestic and International level:

Organize complex meetings and telephone/video conferences domestic and international, taking into account different time zones

Communication

Build, develop and maintain relationships with key external/internal customers and build cross-functional network within own peer group

Ensure fluid communication is maintained with MD at all times especially when travelling.

Deal with all queries and forwarding to relevant departments when necessary.

Administration

Mailing- receiving, sending & distribution

Switchboard – receiving & making calls

Meeting Rooms Management – booking & tidiness

Reception

Coordinating travel desk

Experience And Qualifications

Certificate in Secretarial / Office Management
Graduate
At least 2 years’ experience in the same role in a large organization
Experience with using Microsoft packages, Word, Power Point
Fluent in written and spoken English and Swahili
Worker Type

Regular
Primary Location:
Dar es Salaam
Additional Locations :

Job Posting Start Date


2019-07-18-07:00

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